What is Billing Extension?
Billing Extension is the biggest module ever made for WHMCS and the definitive solution for all your billing needs. It has an extremely wide range of features, from billing to new concepts and ideas that improve your system with many handy tools and also new ways to monetize services that you didn't know you could sell.
Isn't WHMCS enough for my billing needs?
WHMCS is a very complex software made for Hosting Providers, Web Agencies and more in general for IT professionals but some parts of it has been left uncompleted. This is the case of the entire billing system which is functional but too basic. It lacks of a lot of essential features and most important it doesn't comply, more or less strongly, with tax regulations and laws of all countries of the world. WHMCS has always been like this since its first release because its developers want to focus on other aspects of the software but luckily they gave us tools to complete and make a perfect billing system.
What is the story of Billing Extension?
We use WHMCS since 2008 and with time we have customized hundreds of systems based on the different requirements and needs of clients. Most of the time the number one question was always the billing system therefore we developed and matured our experience in this matter. After so many times and customizations we decided to transfer all our experience in a single module named Billing Extension that is capable to adapt to multiple scenarios and that can be helpful to any company of any country each one with its peculiar regulations and laws.
How can the module adapt to my specific needs?
We developed the module always keeping in our mind that every single feature had to be modular because every country and company has its own needs. You can easily configure the module so that it knows what to do. For example if your company is based in the European Union the module automatically knows how to apply taxes including rates and names, if you are asked to generate and submit MOSS reports and so on. The module has so many functionalities that can perfectly adapt to your requirements. We put a lot of effort into many details so that most of the time even the most complex question can be solved in seconds by simply updating settings.
Can you name me some features that are strictly related to billing?
The most interesting feature of the module allows you to drastically reduce the total number of invoices generated by WHMCS. Every month the module "compresses" all payments made by every client into one single invoice with all items and transactions inside. By doing this every client receives a maximum number of 12 invoices each year. If you want to go even further, you can enable the Manual Invoicing system that allows you to decide when you want to generate an invoice and for what items. Another interesting feature is the real-time system which checks the validity of VAT numbers against databases maintained by Member States (VIES), VAT MOSS support for EU companies, filter and export transactions and invoices on spreadsheets, create credit notes (also known as reverse invoices) and multi-brand billing that you can use to invoice clients from different brands on the same installation of WHMCS using multiple "pay to text", sequential invoice number, format and much more.
What are the value added features?
There are many features that are not directly related to billing but that we decided to include in the module. You can have the cookie compliance acceptance message, an additional client area page from which your clients can view and filter all their transactions, give bonus to clients who upload funds in their account, paid support tickets, incident reporting for emergencies, penalties to clients reporting fake incidents, customized invoice footer text depending on the entity of your clients (company or private) and country (extra-EU, intra-EU, home country), advanced system for late fees, complete support for service level agreement where you can define your working days/hours, holidays, guaranteed response times and many more features.